On this page we aim to provide a pair of example projects with estimated costs and timelines to help you understand how we work with you.
Example 1 – A Local Garage
THE CHALLENGE
This local garage employs fewer than 10 people and tracks everything—customer records, job histories, invoices—in a single spreadsheet. They’ve heard about cloud solutions and want to explore their options, but after weighing the pros and cons, they decide an on-premise database gives them the control and cost predictability they need. Security and backup are non-negotiable, and they’re looking for a long-term partner who’ll maintain and support the system as their business grows.
WHAT WE DELIVER
Stop fighting with spreadsheets. We transition your business to a secure, multi-user professional database that provides:
- Version Control — No more “Who has the latest copy open?”
- Process Automation — Automated MOT reminders and service history lookups
- Data Security — Role-based access and robust disaster recovery
- Local Support — Based in East Anglia, we provide on-site assistance when you need it
OUR FIVE-PHASE APPROACH
- Discovery & Business Optimization (12 hours)
We map your unique workflow from inquiry to invoice, audit your data, and create a plain-English blueprint of your new system. - Design & System Architecture (15 hours)
We design the database structure, create simple workshop-friendly interfaces, and plan your security and backup strategy. - Development & Implementation (48 hours)
Using rapid-development frameworks, we build your custom application, migrate your historical data, and implement security measures. - Testing & Deployment (16 hours)
Rigorous testing ensures everything works perfectly before we come on-site for your final go-live. - Training & Handover (14 hours)
We provide hands-on staff training and create a plain-English user guide tailored to your business.
INVESTMENT & TIMELINE
Total Effort: 105 hours (~15.5 days)
Project Duration: 6-8 weeks
Investment Range: £10,000 – £12,500 + VAT
Flexible Payment Terms:
30% deposit (£3,000-£3,750 + VAT)
40% at development milestone (£4,000-£5,000 + VAT)
30% on final delivery (£3,000-£3,750 + VAT)
ONGOING “PEACE OF MIND” SUPPORT
Technology needs care, just like the vehicles in your workshop. Our monthly support packages mean you always have expert help on hand.
Your monthly hours can be used for: maintenance, troubleshooting, minor enhancements, new reports, or feature additions—ensuring your system grows with your business.
Bronze: “Safe & Secure” — 4 hours/month (£350 + VAT)
Backup monitoring, security patches, remote support
Silver: “Business Partner” — 8 hours/month( £700 +VAT)
Everything in Bronze plus quarterly on-site visits and feature tweaks
Gold: “Fully Managed” — 16 hours/month (£1,400+VAT)
Everything in Silver plus priority response and proactive optimization
Prices indicative as of January 2025. Final quotation provided following initial consultation.
To download this example Please Click Here.
Example 2 – The Multi-site Estate Agent
THE CHALLENGE
This growing chain of Estate Agents across Suffolk employs between 50 and 100 staff and currently juggles customer data across an aging Access database, multiple spreadsheets, and a handful of disconnected cloud services. Recent growth and expansion into larger HQ premises has highlighted the limitations of their fragmented IT setup, raising urgent questions about security, resilience, and scalability. They want to simplify and consolidate everything into a single, integrated system and are exploring whether a complete move to the cloud makes
sense—and if so, which platform will best serve their multi-site operations. Seamless integration with their existing calendar system and Xero accounting software is essential to eliminate duplicate data entry and streamline their workflows.
WHAT YOU’LL GAIN
Managing client and property records across multiple branches shouldn’t require juggling Access databases,
spreadsheets, and disconnected cloud tools. We consolidate your fragmented systems into a unified, cloud-
based platform that scales with your growth.
- Future-Proof Infrastructure — Cloud scalability means your IT grows with your branches
- Single Source of Truth — All client and property data, appointments, and billing in one secure system
- Cross-Practice Visibility — See capacity, performance, and viewing history across all Suffolk locations
- Automated Workflows — Calendar integration and Xero sync eliminate double-entry
- Enterprise Security — Role-based access, audit trails, and GDPR-compliant data handling
OUR SIX-PHASE APPROACH
- Strategic Assessment & Cloud Platform Selection (52 hours)
We audit your current systems, conduct stakeholder workshops across all sites, evaluate cloud platforms
(Azure, AWS, healthcare-specific), and design your technical architecture with GDPR compliance built-in. - Platform Setup & Data Preparation (68 hours)
We build your cloud foundation, design a unified data model, cleanse and standardize your legacy data, and
implement enterprise-grade security with multi-factor authentication. - Core Application Development (120 hours)
We create your unified branch management system including client records, viewing scheduling with calendar
integration, sales planning, Xero-integrated billing, and cross-branch analytics dashboards. - Data Migration & Integration (72 hours)
We safely migrate your historical data from Access and spreadsheets, validate 100% accuracy, and connect
your calendar and Xero systems with two-way synchronization. - Testing & Quality Assurance (72 hours)
Comprehensive testing across all modules, third-party security penetration testing, and user acceptance
testing at each branch location ensure everything works flawlessly. - Deployment & Training (80 hours)
Phased rollout minimizes disruption. We provide role-specific training for all staff, on-site support during go-
live, and create comprehensive documentation including video tutorials.
INVESTMENT & TIMELINE
Total Effort: 464 hours (~66.5 days)
Project Duration: 4-6 months (including staged rollout)
Investment Range: £45,000 – £55,000 + VAT
Structured Payment Terms:
- 20% deposit (£9,000-£11,000 + VAT)
- 30% at design milestone (£13,500-£16,500 + VAT)
- 30% at development milestone (£13,500-£16,500 + VAT)
- 20% on final delivery (£9,000-£11,000 + VAT)
ONGOING MANAGED SERVICE PARTNERSHIP
Your network runs on professional cloud infrastructure. Our managed service packages ensure it stays optimized, secure, and evolves with your business needs.
Your monthly hours can be used for: maintenance, troubleshooting, minor enhancements, new reports, or feature additions. Need a new client communication template? Want to add a treatment tracking dashboard? Your hours apply to these improvements, ensuring your system grows alongside your practice requirements.
Silver Package — 16 hours/month | From £1,600/month
24/7 monitoring, email and phone support for all staff, monthly health reports, minor feature additions
Gold Package — 32 hours/month | From £3,200/month
Everything in Silver plus quarterly on-site visits to your Suffolk practices, priority 4-hour response time, dedicated account manager
Platinum Package — 48 hours/month | From £4,800/month
Everything in Gold plus strategic IT partnership, monthly planning sessions, priority 2-hour response time, first-in-line for new features
WHY MULTI-SITE OPERATIONS NEED ONGOING SUPPORT
When you’re running multiple practices, downtime at any location affects client care and revenue. Our managed service means issues are caught before they impact your team, regulatory compliance is maintained automatically, and you have a technology partner invested in your growth.
Prices indicative as of January 2026. Final quotation provided following initial consultation and detailed requirements analysis.
KEY ASSUMPTIONS
- Data Volume: Up to 50,000 patient records and 5 years of historical data
- Integrations: Calendar and Xero included; additional systems quoted separately
- Cloud Hosting: Infrastructure costs (£300-600/month) billed separately
- Network: Existing broadband at each practice adequate for cloud access
To download this example Please Click Here.