On this page, we aim to provide detailed examples of two distinct projects, including estimated costs and timelines. These examples are designed to give you a clear understanding of our process, how we collaborate with you, and what you can expect at each stage. By reviewing these projects, you will gain valuable insight into the scope, resources, and timeframes involved; consequently, this will help you make informed decisions. Please use the links below to navigate directly to each project example:
Example 1 – A Local Garage
THE CHALLENGE
This local garage employs fewer than 10 people and currently tracks everything—customer records, job histories, invoices—in a single spreadsheet. Recently, they have heard about cloud solutions and want to explore their options. However, after carefully weighing the pros and cons, they decide that an on-premise database provides the control and cost predictability they need. Since security and backup are non-negotiable, they are also looking for a long-term partner who will maintain and support the system as their business grows.
WHAT WE DELIVER
Stop fighting with spreadsheets. We transition your business to a secure, multi-user professional database that provides:
- Version Control — No more “Who has the latest copy open?”
- Process Automation — Automated MOT reminders and service history lookups
- Data Security — Role-based access and robust disaster recovery
- Local Support — Based in East Anglia, we provide on-site assistance when you need it
OUR FIVE-PHASE APPROACH
- Discovery & Business Optimisation (12 hours)
We map your unique workflow from inquiry to invoice, audit your data, and create a plain-English blueprint of your new system. - Design & System Architecture (15 hours)
We design the database structure, create simple workshop-friendly interfaces, and plan your security and backup strategy. - Development & Implementation (48 hours)
Using rapid-development frameworks, we build your custom application, migrate your historical data, and implement security measures. - Testing & Deployment (16 hours)
Rigorous testing ensures everything works perfectly before we come on-site for your final go-live. - Training & Handover (14 hours)
We provide hands-on staff training and create a plain-English user guide tailored to your business.
INVESTMENT & TIMELINE
Total Effort: 105 hours (~15.5 days)
Project Duration: 6-8 weeks
Investment Range: £10,000 – £12,500 + VAT
Flexible Payment Terms:
30% deposit (£3,000-£3,750 + VAT)
40% at development milestone (£4,000-£5,000 + VAT)
30% on final delivery (£3,000-£3,750 + VAT)
ONGOING “PEACE OF MIND” SUPPORT
Technology needs care, just like the vehicles in your workshop. Therefore, our monthly support packages ensure you always have expert help on hand. Additionally, your monthly hours can be used for maintenance, troubleshooting, minor enhancements, new reports, or feature additions—thus ensuring your system grows with your business.
Bronze: “Safe & Secure” — 4 hours/month (£350 + VAT)
Backup monitoring, security patches, and remote support
Silver: “Business Partner” — 8 hours/month( £700 +VAT)
Everything in Bronze, plus quarterly on-site visits and feature tweaks
Gold: “Fully Managed” — 16 hours/month (£1,400+VAT)
Everything in Silver, plus priority response and proactive optimisation
Prices are indicative as of January 2026. A final quote will be provided after an initial consultation.
To download this example, Please Click Here.
Example 2 – The Multi-site Estate Agent
THE CHALLENGE
This growing chain of Estate Agents across Suffolk employs between 50 and 100 staff and currently juggles customer data across an ageing Access database, multiple spreadsheets, and a handful of disconnected cloud services. However, recent growth and expansion into larger HQ premises have highlighted the limitations of their fragmented IT setup, thereby raising urgent questions about security, resilience, and scalability. Consequently, they want to simplify and consolidate everything into a single, integrated system. As a result, they are exploring whether a complete move to the cloud makes sense—and if so, which platform will best serve their multi-site operations. Seamless integration with their existing calendar system and Xero accounting software is essential to eliminate duplicate data entry and streamline their workflows.
WHAT YOU’LL GAIN
Managing client and property records across multiple branches shouldn’t require juggling Access databases, spreadsheets, and disconnected cloud tools. We consolidate your fragmented systems into a unified, cloud-based platform that scales with your growth.
- Future-Proof Infrastructure — Cloud scalability means your IT grows with your branches
- Single Source of Truth — All client and property data, appointments, and billing in one secure system
- Cross-Practice Visibility — See capacity, performance, and viewing history across all Suffolk locations
- Automated Workflows — Calendar integration and Xero sync eliminate double-entry
- Enterprise Security — Role-based access, audit trails, and GDPR-compliant data handling
OUR SIX-PHASE APPROACH
- Strategic Assessment & Cloud Platform Selection (52 hours)
We audit your current systems, conduct stakeholder workshops across all sites, evaluate cloud platforms (Azure, AWS, healthcare-specific), and design your technical architecture with GDPR compliance built in. - Platform Setup & Data Preparation (68 hours)
We build your cloud foundation, design a unified data model, cleanse and standardise your legacy data, and implement enterprise-grade security with multi-factor authentication. - Core Application Development (120 hours)
We create your unified branch management system, including client records, viewing scheduling with calendar integration, sales planning, Xero-integrated billing, and cross-branch analytics dashboards. - Data Migration & Integration (72 hours)
We safely migrate your historical data from Access and spreadsheets, validate 100% accuracy, and connect
your calendar and Xero systems with two-way synchronisation. - Testing & Quality Assurance (72 hours)
Comprehensive testing across all modules, third-party security penetration testing, and user acceptance testing at each branch location ensure that everything works flawlessly. - Deployment & Training (80 hours)
Phased rollout minimises disruption. We provide role-specific training for all staff, on-site support during go-live, and create comprehensive documentation, including video tutorials.
INVESTMENT & TIMELINE
Total Effort: 464 hours (~66.5 days)
Project Duration: 4-6 months (including staged rollout)
Investment Range: £45,000 – £55,000 + VAT
Structured Payment Terms:
- 20% deposit (£9,000-£11,000 + VAT)
- 30% at design milestone (£13,500-£16,500 + VAT)
- 30% at development milestone (£13,500-£16,500 + VAT)
- 20% on final delivery (£9,000-£11,000 + VAT)
ONGOING MANAGED SERVICE PARTNERSHIP
Your network runs on professional cloud infrastructure. Our managed service packages ensure it stays optimised, secure, and evolves with your business needs. Additionally, your monthly hours can be used for maintenance, troubleshooting, minor enhancements, new reports, or feature additions. For example, need a new client communication template? Or perhaps you want to add a treatment tracking dashboard? In either case, your hours apply to these improvements, ensuring your system grows alongside your practice requirements.
Silver Package — 16 hours/month | From £1,600/month
24/7 monitoring, email and phone support for all staff, monthly health reports, and minor feature additions
Gold Package — 32 hours/month | From £3,200/month
Everything in Silver, plus quarterly on-site visits to your Suffolk practices, priority 4-hour response time, dedicated account manager
Platinum Package — 48 hours/month | From £4,800/month
Everything in Gold, plus strategic IT partnership, monthly planning sessions, priority 2-hour response time, first-in-line for new features
WHY MULTI-SITE OPERATIONS NEED ONGOING SUPPORT
When managing multiple practices, downtime at any site can disrupt client care and reduce revenue. Our managed service proactively detects issues before they affect your team, ensures automatic regulatory compliance, and provides a technology partner dedicated to supporting your growth.
Prices are indicative as of January 2026. A final quote will be provided after an initial consultation and thorough requirements analysis.
KEY ASSUMPTIONS
- Data Volume: Up to 50,000 patient records and 5 years of historical data
- Integrations: Calendar and Xero included; additional systems quoted separately
- Cloud Hosting: Infrastructure costs (£300-600/month) billed separately
- Network: Existing broadband at each practice adequate for cloud access
To download this example Please Click Here.